DancerVax Terms and Conditions for Participating Organizations

Last Update: October 15, 2021


DancerVax refers to this website, its administrators, staff, and board of certifiers.

Participants refer to any individuals who create a DancerVax account and/or provide their information to DancerVax for the purposes of storing, submitting, or transmitting vaccination information to any third party.

Participating organizations refer to you as well as to any events, event operators, or other third parties who create an account for the purpose of verifying individuals' eligibility to attend or participate in their events or activities in any capacity.

Eligibility terms refer to the rules that you select regarding the treatment of medical and religious exemptions from vaccination in determining participants' eligibility to participate in your activities.


I authorize DancerVax to collect, verify, store, and maintain a record of my organization's of DancerVax, including my use of DancerVax to determine participants' eligibility to attend or participate in my events.

I authorize DancerVax to publicly acknowledge my usage of DancerVax, such as the name and location of my organization and the eligibility terms that I have selected. This authorization does not include any details that may permit the identification of individual non-organization participants.

I certify that I will not use DancerVax to access participants' vaccination or exemption information for any purpose except to determine eligibility for my events or other activities. I acknowledge that in the event that I am found to be misusing DancerVax, I may be barred from further use of the service.

I agree that in accordance with the DancerVax Privacy Policy, I will not disclose the information that I receive from DancerVax with any third party, excepting my own staff as needed to run my events. or as required by law. In the event that a participant's information is found by the DancerVax board of certifiers to falsified or impersonated, I understand these privacy restrictions are no longer in force.

I understand that DancerVax is not a covered entitity under the Health Insurance Portability and Accountability Act (HIPAA). I certify that I and my organization are not HIPAA covered entities as well. Therefore, I acknowledge that any information provided to me by DancerVax is not covered by HIPAA Privacy Standards, only the DancerVax Privacy Policy.

I acknowledge that I am ultimately responsible for determining inidividuals' eligibility to participate in my own events and activities. I am also responsible for ensuring that my decisions comply with any Federal, state, or local laws, ordinances, regulations, or public health orders that are applicable to my organization. I certify that my use of DancerVax, including the eligibility terms that I have selected, complies with all such rules and limitations.

Nothing in this agreement shall be construed to limit the ability my organization to make its own determinations of eligibility to participate in activities for any reason, including vaccination status. I acknowledge that I may request additional information from participants, and that I may use any other information available to me in order to determine individuals' eligibility to participate. Furthermore, although DancerVax has procedures in place to revies individuals' uploaded vaccination and exemption records, I recognize that DancerVax cannot guarantee without reservation that every participants' uploaded information is true, complete, or accurate. If I have concerns about the validity of an individual's vaccination record as provided to DancerVax, I am directed to email the DancerVax board of certifiers at

Waiver and Release

I waive, release, and discharge DancerVax from any and all liability associated with my usage of DancerVax. This waiver and release includes, but is not limited to, liability arising from the negligence or fault of the persons released, for my death, disability, personal injury, property damage, or loss of privacy.

I acknowledge that the activities of my organization inherently carry with them the potential for death, disease, serious injury, and property loss. These risks include, but are not limited to, those caused by COVID-19 or other transmissable diseases for which DancerVax collects information on vaccination status. These risks are inherent, regardless of the vaccination status of individual or group of individuals.

I indemnify, hold harmless, and promise not to sue DancerVax from any and all liabilities or claims made as a result of the use of DancerVax, whether caused by negligence or otherwise. I acknowledge that DancerVax is not responsible for any errors, omissions, acts, or failures to act of any party or entity conducting a specific activity on their behalf.

Obligations in the Event of a Participant's Positive Diagnosis

If my organization is made aware of any positive COVID-19 diagnosis of a DancerVax participant, I am encouraged to notify DancerVax of the identity of this participant and the dates of diagnosis and/or symptom onset by emailing In such an event, DancerVax will provide a list of other participating organizations who have verified the individuals' vaccine status within fourteen days of diagnosis or symptom onset. The participating organization or the participant are ultimately responsible for ensuring that other organizations are made aware of any potential COVID-19 exposure risks.


I understand that I have the right to revoke this authorization at any time, except where uses or disclosures have already been made based upon my original permission. In order to revoke this authorization, I must do so by emailing I understand that uses and disclosures already made based upon my original permission cannot be taken back.


I certify that I have read this document and that I fully understand its content. I am aware that this is a release of liability and a contract and I agree to it of my own free will. I certify that I am authorized to agree to these terms and conditions on behalf of the organization I represent.