DancerVax Terms and Conditions for Participants

Last Update: October 15, 2021


DancerVax refers to this website, its administrators, staff, and board of certifiers.

Participants refer to you and any other individuals who create a DancerVax account and/or provide their information to DancerVax for the purposes of storing, submitting, or transmitting vaccination information to any third party.

Participating organizations refer to any events, event operators, or other third parties who create an account for the purpose of verifying individuals' eligibility to attend or participate in their events or activities in any capacity.


I authorize DancerVax to collect, verify, store, and maintain any vaccination information that I upload to DancerVax. I authorize DancerVax to disclose my vaccination information with partipating organizations in accordance with the DancerVax Privacy Policy, as well as any other legally obligated disclosures.

I understand that DancerVax is not a covered entitity under the Health Insurance Portability and Accountability Act (HIPAA), and that all participating oganizations have certified that they are not HIPAA covered entities. Therefore, any information disclosed by me to DancerVax is not covered by HIPAA Privacy Standards, only the DancerVax Privacy Policy.

I acknowledge that deliberate falsification of vaccination information is a very serious infraction against the norms of the dance community, and that it puts other dancers at risk. Therefore, I certify that any information that I provide to DancerVax is true and correct to the best of my knowledge, and that I am not impersonating any other individual or providing information on their behalf without their consent. DancerVax has established a board of certifiers and other mechanisms to verify participant-provided information to the best of its ability. In the event that the board of certifiers determines that I have not provided true and correct information, or that I have impersonated another individual, I recognize that will be subject to the following consequences:

  • DancerVax participating organizations whose activities you have attended will be directly notified and provided with a summary of concerns about the information provided.
  • Additional Dancervax-participating organizations may be directly notified, at the discretion of the board of certifiers.
  • Any participating organization that looks you up in DancerVax will receive a status code indicating that you are "unauthorized" to attend.
  • Participating organizations will not be prohibited from disclosing information about the validity of your record with other organizations, including organizations that do not use DancerVax.
I acknowledge that these consequences may result in the loss of ability to participate in future activities sponsored by participating organizations or others, and that these decisions are the at the sole discretion of the organizations sponsored the events. I also understand that in the event of false or erroneous information, DancerVax may make additional disclosures of information to enforce its rules and/or to protect participating organizations and the surrounding community. These disclosures may result in the loss of the privacy protections that are outlined in the DancerVax Privacy Policy.

Nothing in this agreement shall be construed to limit the ability of participating organizations to make their own determinations of eligibility to participate in their activities for any reason, including vaccination status. I acknowledge that while the information that I provide to DancerVax may be used to determine my eligibility to participate in activities, organizations are not bound to take this information into account. They may also request additional information from me, or use any other information available to them in order to determine my eligibility to participate. Furthermore, I acknowledge that DancerVax cannot guarantee that a participating organization's use of DancerVax alone ensures that all participants at an event will be vaccinated. If I am unsure of an organization's policies pertaining to vaccination, I am directed to contact the participating organization.

Waiver and Release

I waive, release, and discharge DancerVax and Dancervax participating organizations from any and all liability associated with my usage of DancerVax or of participating organizations' use of DancerVax. This waiver and release includes, but is not limited to, liability arising from the negligence or fault of the persons released, for my death, disability, personal injury, property damage, or loss of privacy.

I acknowledge that dancing and other activities of DancerVax participating organizations inherently carry with them the potential for death, disease, serious injury, and property loss. These risks include, but are not limited to, those caused by COVID-19 or other transmissable diseases for which DancerVax collects information on vaccination status. These risks are inherent, regardless of the vaccination status of individual or group of individuals.

I indemnify, hold harmless, and promise not to sue DancerVax or participating organizations from any and all liabilities or claims made as a result of the use of DancerVax or participation in events held by participating organizations, whether caused by negligence or otherwise. I acknowledge that they are not responsible for any errors, omissions, acts, or failures to act of any party or entity conducting a specific activity on their behalf.

Obligations in the Event of a Positive Diagnosis

I hereby agree to disclose the occurence of any positive diagnosis of COVID-19 to any participating organization whose in-person events I have attended for a period of fourteen days prior to my diagnoses or the onset of symptoms, whichever occurred earlier. I also agree that in the event of a positive COVID-19 diagnosis, I will avoid participating in any participating organization's in-person events until I am clear to participate under the guidelines of the Center for Disease Control.


I understand that I have the right to revoke this authorization at any time, except where uses or disclosures have already been made based upon my original permission. In order to revoke this authorization, I must do so by emailing I understand that uses and disclosures already made based upon my original permission cannot be taken back.


I certify that I have read this document and that I fully understand its content. I am aware that this is a release of liability and a contract and I agree to it of my own free will.